United Nations
HQ / Leadership

The Management Matrix

How a department reduced equipment delivery from six weeks to ten days by rethinking how they work together.

Sarah stared at the performance dashboard showing budget execution, staff engagement, and operational efficiency metrics. For the first time in her fifteen-year UN career, all indicators were trending upward simultaneously. The transformation hadn't happened overnight.

It started when her senior management team participated in the Transformers pilot program. As department directors struggled with post-COVID hybrid management challenges, the traditional command-and-control approach was clearly failing.

“Good morning, leadership team,” Sarah said, beginning their weekly strategic huddle. “What's your focus this week, and where do you need cross-departmental support?”

The 15-minute senior team check-ins had replaced hour-long status meetings where directors protected their silos. Now they actually problem-solved together in real-time, using techniques learned through the “Meetings Tune-up” module.

“We're rolling out the new performance management system to field operations,” shared the HR director. “Could use help from ICT colleagues with the technical implementation and input from the field operations budget team on resource implications.”
“Let's set up a quick working session this afternoon,” replied a director in ICT. “We've just solved similar integration challenges for the procurement system.”

This spontaneous cross-functional collaboration emerged from practices learned in the “Clear Communications” and “Psychological Safety” modules. Senior managers had learned to admit challenges and ask for help without appearing weak or incompetent to their peers.

“Your team's efficiency improvements are being studied as a model for Secretariat-wide reform. Three other departments want to adopt your management approach.”

The metrics told the story. Through the Transformers workshops, her team had learned to focus on internal customers—UN staff and operations—rather than bureaucratic compliance. They'd embraced iterative improvement, testing new processes and scaling what worked.

Staff engagement in her department had jumped 29% in agility measures, 17% in innovation, and 14% in collaboration. But more importantly, the services they provided to the rest of the Secretariat had dramatically improved in speed and quality.

“I want to share this week's results,” Sarah announced. “Our new streamlined procurement process helped field operations reduce equipment delivery time from six weeks to ten days. Three emergency operations have already benefited.”

The transformation had rippled beyond her department. Other directors were asking about their “secret sauce.” The Secretary-General's senior team had noted their department's improved responsiveness and cross-functional effectiveness.

When the recent crisis in West Africa erupted, Sarah's department had mobilized resources, coordinated logistics, and deployed support systems within 48 hours instead of the usual two weeks. No bureaucratic bottlenecks, no siloed decision-making, no administrative delays while peacekeepers waited for equipment.

After the meeting, Sarah walked through the UN corridors where portraits of past Secretary-Generals reminded her of the organization's evolution. The UN was becoming more adaptive, more responsive, more effective—not through top-down mandates, but through empowered teams working differently.

The NewWork principles had helped them shift from administrative gatekeepers to operational enablers. From risk-averse bureaucrats to innovation partners. From departmental silos to integrated management system.

Sarah smiled, remembering the skepticism when they first heard about “agile management” and “psychological safety.” Now those concepts were embedded in how they operated daily, delivering better results for the UN's global operations.

The organization deserved management systems as ambitious and effective as its mandate. NewWork had given them the tools to build it.

Voices from the Network

You gave us a space in which we could look at each other as equals, without the usual institutional formalities and structures. This breath of fresh air is necessary.

Workshop participant

It helps with quick-to-implement practices. The programme is good because it takes a holistic perspective of the foundational activities of a team. Quite often we do things by default, instead by design.

Transformers participant

Impact Metrics

10d
Delivery (from 6 weeks)
29%
Increase in agility
17%
Increase in innovation
14%
Increase in collaboration

Related Initiatives

Explore the NewWork programmes connected to this story

Agile Team Performance

Workshops introducing teams to agile ways of interacting, experimenting, and delivering — fostering psychological safety and adaptive teamwork.

84%rate the training highly

Transformative Spaces

Cultivating conditions for transformative change through workshops on psychological safety, trust, inclusion, and deep listening.

29%increase in team collaboration

Innovation Time

Enabling staff to dedicate up to 10% of their time to developing existing or new innovative initiatives.

10%dedicated time for innovation
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Actionable Takeaway

Pick one recurring meeting and apply the "Meetings Tune-up" — cut it to 15 minutes, give everyone a clear prompt, and focus on decisions, not updates.

Related Case Study: Agile Team Performance